Quickbooks Software Discounts And How To Apply Them In An Invoice

By Gloria Mason


QuickBooks software applications can easily be applied into an invoice in the Pro as well as the Premier versions. This type of discount is only awarded to customers. Essentially, a vendor cannot give such a discount to a customer who settles their bills way in advance. Immediately following the creation of an invoice, the discount is then applied. The steps followed in the inclusion of QuickBooks software discounts to an invoice are discussed here.

Opening QuickBooks is the first step. By clicking on the "Lists", "Type" and "Discount", you will be opening your business application. After this, the "Add New Discount" window will immediately pop up.

The step that follows is giving a name to the discount. The right naming of the discount is important in case there is a plan to give a customer multiple reductions. An example would be to name one as "Special Discount" and the other as "Customer discount", and so forth. The naming needs to be as simple and as comprehensible as possible to make it more clear and specific.

What to do after that is to enter the discount's description in the "Description" box. It should appear on the client's invoice when it's printed out. You may use a word or two, or even a phrase to describe the discount. Use terms that are easily understandable and specific at the same time. However, you should avoid long and meaningless description.

The creation of a "Discount Expenses" account is the next essential step. All the reductions that customers get directly from you are handled as business expenses. "Discounts" accounts are not supposed to be applied for this reason. This is because the ones that extend you these discounts to you are vendors.

Next, you will be needed to create an account of "Discount Expenses". Expenses to your business also include all reductions that customers receive directly from you. The "Discounts" account should never be used for this purpose. This is due to the fact that vendors are the ones that offer you these discounts.

Eventually, the "Item Code should" column should have the discount in it as an inclusion at the end of the tail end of the invoice. The dollar amount plus the percent figure will be calculated by QuickBooks in an automatic manner. It will also subtract the dollar amount or percent figure from the invoice's sum total.

The last step is to include the named discount into the column of the "Item Code" which should be at the very end of the invoice. You will realize that QuickBooks will do the automatic calculation of the dollar amount or the percent figure. Before adding tax, it will also provide the difference between the dollar/percentage amount and the sum on the invoice. Click on "Save and Close" to save the invoice or optionally, you can click on the "Save and New" icon. This way, you will have completed the steps. QuickBooks software discounts are very advantageous and their application helps in a more accurate method of calculating discounts.




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